ChatGPT and Claude as Your Business Assistant: 25 Prompts for Beginners

A business assistant built with ChatGPT or Claude can help you sort notes, draft copy and prepare a test. You still need to decide what to publish and check the result. These 25 prompts give the tool a small job, a specific reader and a format you can inspect. Use them with your own notes and replace any bracketed text before you send them.

Give your business assistant a brief it can follow

A prompt is the instruction you give an AI tool. Start with the reader, the task and the available material. Then say what you want back. “Help with email” gives the tool too many choices. “Draft three plain subjects for the welcome email below, each under 45 characters and each naming the checklist” makes it easy to compare the result.

State which details must stay fixed. Ask the assistant to flag missing information and separate a confirmed fact from an assumption. You can give it an example of the shape you want, such as a three-column table or a short numbered sequence. OpenAI and Anthropic publish official prompting guidance. The same habits apply here: context first, clear output, and one specific revision at a time.

Prompts 1–5: Find a reader’s problem

“From these public questions [paste], group the repeated tasks by what the person wants to finish. Use a table with task, clue and one follow-up question. Leave out names.”
“Here is my reader sentence [sentence]. Give me three everyday situations where this problem shows up. Mark each one as a hypothesis I can check.”
“Turn this broad idea [idea] into five questions that ask what a person does today. Use plain language and avoid questions that suggest an answer.”
“I have these two audience descriptions [paste]. Compare what I’d need to find out before choosing either. Return the fastest observation I can make for each.”
“Read this note from my research [notes]. Separate what someone actually said, what I inferred and what I should ask next.”

Use these prompts to organise evidence you already gathered. If a tool proposes that a certain community has a repeated problem, treat it as a lead to investigate. Open the public discussion yourself. Save wording that helps you understand the task and leave identifying details out of your notes.

Prompts 6–10: Shape a small offer or resource

“For [reader] who needs [task], suggest five resources they could use in one sitting. For each, give the starting materials and a visible finish line.”
“Turn my notes [notes] into a one-page checklist. Give each step a verb and add a final check. Mark any step you can’t verify from my notes.”
“Read my service draft [text]. Identify what the buyer supplies, what I deliver and what is unclear about a revision. Ask three questions before rewriting.”
“Make a fictional example showing how [reader] uses this worksheet. Keep the facts consistent and mark the example as fictional.”
“Compare these two descriptions of the same free gift [text]. Identify which words make the expected result clearer and suggest one version.”

A useful offer names an actual item or service. If the draft says “improve your marketing,” follow up with the file or task the reader will receive. For licensed material, use the actual license when checking permissions. An AI assistant can point to words to read, but your plan depends on the written terms.

Prompts 11–15: Draft an email and its page

“Write a first-screen capture page for [resource]. Include a headline naming the file, two short sentences about fit and one button label. Leave a space for my consent text.”
“Write a thank-you page for [sender] after someone requests [file]. Say which email to open, what to click and what happens next. Keep it under 90 words.”
“Draft a welcome email using this verified download link [link]. Put delivery first and give one way to use the file today.”
“Read these five email outlines [paste]. Label the purpose of each and flag any two that ask the reader to do the same thing.”
“Read this recommendation [paste]. Suggest where a plain commission disclosure should appear and identify any claim I would need to substantiate.”

Open the page yourself before using any drafted copy. Check that the promised resource arrives after the exact steps you wrote. If the confirmation email has a subject different from the draft, fix the text. Keep sign-up expectations and unsubscribe information easy to find.

Prompts 16–20: Make a useful article or video

“Turn these verified steps [steps] into a beginner article outline. Use one question for each heading and say which step needs a worked example.”
“Here’s a draft paragraph [text]. Find jargon a beginner may miss and offer one-sentence definitions using the surrounding example.”
“Write a 60-second screen-demo plan for [task]. Give a hook, three shots, one privacy check and a final view that proves the task worked.”
“Compare these two video openings [text]. Tell me which one shows the result earlier and identify a line I can cut.”
“Create a short community answer to [question] using my own notes. Make it useful without a link and mark any claim I should check.”

A screen recording can show a step better than a long paragraph. Plan the recording, then try it before you write your final script. Use screenshots you are permitted to show and remove personal information. Correct any tool names or menu paths that changed since you made your notes.

Prompts 21–25: Check your work and plan the next week

“Design three tests for this signup route [steps]. Use fictional addresses and give the expected result at every handoff.”
“Review this table [figures]. Check whether dates and sources match. Separate observations from guesses and list one verification I can run.”
“I have [minutes] today and these tasks [list]. Choose a task that can end with a file, a test or a published answer. Give me a clear stop point.”
“Read these review notes [notes]. Give me one thing to keep, one thing to change and one thing to pause. Quote the observation that supports each.”
“Turn this project into a handoff note for tomorrow [notes]. Include the current file, the next click and what I should see when it works.”

Keep your sources separate from your drafts. When the assistant gives a link, open the official page and check the exact statement. For numbers, recalculate or compare with the original report. For customer details, use anonymous or fictional material. Give the assistant enough context to help without sharing data you have no permission to give it.

Common fouls in AI-assisted work

Asking for a whole business plan when you need one next action.
Accepting made-up clicks, links or quotations as facts.
Pasting private account details into a prompt.
Publishing a draft without trying the instructions.
Changing everything at once instead of fixing the missing example or unclear step.

Run a prompt through a real revision

Here’s a small example. You want a first welcome email for a printable inventory sheet. Your first prompt says, “Write a friendly welcome email.” You get a warm draft with a long introduction and no clear delivery link. Save the useful tone and rewrite the request: “The reader is a first-time craft seller. They requested a one-page inventory sheet. Put [file link] in the second sentence, add one instruction for filling in a first row and keep it under 120 words. Flag any detail missing from my notes.”

Now read the result alongside the sheet. If the assistant says to fill in a price column and the worksheet has no such column, revise the line yourself or give the assistant the actual column headings. Confirm the final file link outside your own account. Use a real test email to check the message. The draft became useful when you specified what a correct result looked like.

Keep a small prompt library with three fields. Record the purpose, the prompt and the check you run afterward. For an article, that check may be verifying links and trying the steps. For a subject line, it may be matching the promise to the email. For data, recompute the result from the original counts. A library becomes easier to use when each entry helps you catch a known mistake.

FAQ

Which tool should I choose?

Use the one you can access and compare it on the same short task. Keep the draft that you can verify and edit most easily.

Can AI choose my audience for me?

It can suggest questions or organise observations. Check those suggestions with real questions and people before deciding.

How do I improve a weak draft?

Identify the missing detail, give an example and ask for one revision. Check the revised section against the real task.